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How do I use the Tyre Manager?

Follow the below steps to activate the tyremanager.

Attention: you need master rights in Plan-IT to be able to open the management module.

  1. Click in the menubar on the option System.
  2. Select the option Management.
  3. Click with the right mouse button on the green PLAN-IT bar and select the option System settings.
  4. The System window appears. Put a check in the box with the option Tyre manager.

There are several additional options to configure in the tyre manager:

You can enter in which months the summer and winter seasons are. The summer season gives a message when you have summer tyres in storage, and the customer still has winter tyres on their car. You can indicate here in which months you want to get this message. The same goes for the winter period.

Below that, you can indicate whether you want to register tyre profile conditions. It is advisable to activate this option. This can help to keep the customer informed of the profile of their tyres and when it's time for new tyres. The safe profile will show the profile in green when it is over the number of millimeters that is entered here. The profile turns red when it drops below the number of millimeters that is entered with unsafe profile. Everything between those 2 values is shown yellow. This way you can quickly see if the customer needs a new tyre.

You can also turn on an option to register the make of tyres. This can help you to find back the correct tyres more quickly in the storage. Therefor it is recommended to turnon this option. It will not be required to enter the make of the tyres, but you will be given the option to do so.

How does it work in practise


When you enter the Registration number of the customer, Plan-IT checks the starting date of the work order. Then Plan-IT checks if the tyre manager is activated and if the starting date of the work order falls in a summer or winter change period. When this is the case, Plan-IT will check with a summer period if there are summer tyres in storage, and if so, give a pop-up message with the question if you want to schedule a winter change. When you click on the Yes button, Plan-IT will put a check in the box with the option Change tyres.

With the Tyres in storage button, you open the View stored tyres window in which you can view the details of the stored tyres. You can also see the profile of the tyres here, and inform the customer that it is time for new tyres if needed

When you change the status of a work order with the option Change tyres turned on to Ready, Plan-IT will ask in a pop-up message if the tyre change really has been performed.

When this is the case, click the Yes button. The View stored tyres window is opened, and you can process the tyre change. Enter the profile depth and click the OK button. The tyres are then stored again and stay in the system until the next tyre change period.

E-mail to warehouse

Plan-IT has an extra option where the system can send an e-mail to the warehouse with the details of the tyres and the appointment. Follow below steps to activate this:

  1. In the menubar click on the option System.
  2. Select the option System settings.
  3. In the first row of tabs, go to Connections.
  4. Go to Mail in the second row of tabs.
  5. First enter the details of the Mailserver in the top of the window. Ask your system administrator for the correct details.
  6. Then enter the e-mail address of the warehouse in the field Automatic e-mail to warehouse when tyre change is checked.

With this, after every completed tyre change, an e-mail is sent to the warehouse to inform them.

If preferred, you can turn on the option Always ask whether the e-mail should be sent to get a pop-up window for each work order to specify if whether an e-mail should be sent in that case.

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