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How does VPS work?

With VPS (Volvo Personal Service) two mechanics are working on the car at the same time. They perform all repairs and checks together. Because of that, a VPS work order needs to be scheduled on two emplyees in Plan-IT.

Activate VPS

Follow the below steps to activate the VPS functionality:

  1. Click in the menubar op the option System.
  2. Select the option System settings.
  3. Go to the tab Connections.
  4. Put a check in the box with the option VPS aanzetten (Activate VPS).

Link employees

After that, the employees need to be linked to each other, open the VPS calendar to do that.

  1. Click on an employee with the right mouse button.
  2. In the context menu that appears, select the option VPS Calendar.

The VPS Agenda window appears, with the employee selected on which you have clicked with the right mouse button:

Click on a day in the roster of another employee now to link them to the selected employee. A block appears on that day for the other employee and the selected employee.

To select multiple days at the same time, click on a day and keep the left mouse button pressed, and move the mouse to the right.

Release the mouse button when the red bar is over the preferred number of days. The red bar disappears and the employee is linked to the selected employee for those days.

To delete the linked days again, click on the preferred day, keep the left mouse button pressed and move the mouse to the left.

Click on another employee in the left column to select them and to link other employees to them:

It is also possible to link more employees to each other if you prefer that:

Click on the Close button to close the VPS Agenda window again when all employees are linked to your liking.

When you move the mouse over the planboard now, a label appears next to the mouse cursor to indicate which employees are linked to each other:

The green box behind the name indicates that the linked employee is available on this day and time and that a VPS work order can be scheduled here. When another work order is already scheduled for the linked employee on that time, the box will turn red:

Schedule VPS work order

There is an extra option in work orders now to indicate that the work order is a VPS.

When you import a work order from the DMS and you put a check in the box with the VPS option, the operation time is divided between all linked employees. You can recognize VPS work orders on the planboard by the white bar. In the topleft corner of the VPS work order is also a label with an H for the head employee and an E with the extra employees.

It is also possible to turn off the VPS option at a later time. The work order then takes the original time duration again and disappears for the linked employees.

The system also keeps the VPS option into account when moving work orders. The total operation time remains the same.

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