How do I set up a central replacement transport department?

It is possible in Plan-IT to schedule replacement cars. You only need to link a replacement car to a work order and the rest is managed automatically.

However in many situations, companies have a central replacement car department that manages the planning over multiple establishments (for example Rentwise). In those type of situations it can be useful to turn on the replacement car mail functionality of Plan-IT. This will enable you to have an automated mail sent to your replacement car department when scheduling a replacement car.

Configure replacement car mail

1. In the menubar, click on the option System.
2. Select the option System settings.
3. In the first row of tabs, go to Connections.
4. Then go to Mail in the second row of tabs.
5. First, enter your own internal mailserver details in the top of the window to give Plan-IT the ability to send mails.
6. Then specify in Automatic e-mail to replacement car department to what e-mailaddress you want the messages to be sent to.

These settings are applied to only the current establishment. When the above settings have been configured, the functionality is active.

In Plan-IT you no longer select the replacement car from the Plan-IT list, but you only put a check in the box replacement car and leave the field empty.

When saving the work order, Plan-IT automatically sends an e-mail to the replacement car department.

We advise to keep using your loan bicycles in Plan-IT as usual. You still select loan bicycles in the Replacement car field. Plan-IT will then not send an e-mail to the replacement car department, only when you leave the replacement car field empty.